Project Plans & More
Let's face it, event planning is overwhelming. It doesn't matter how big your event is, I guarantee your to-do list will have no less than 100 to-do's. It's frustrating, but what if I told you there's a way to keep track of everything? Seriously, don't sweat it! Use a project management tool to keep track of your event. It'll save your life! I've listed 3 of my favorite options below.
Monday, formerly knows as Da Pulse, works wonders! It's a great project management tool to use whether you're planning on event or if you simply need to keep track of any project you have going on. I used it for a short period of time (3-4 months) to manage one of IDEAs beginning of year projects. With it's color bars, I was able to easily track whether we were on/off track. It's a great tool to share with your client and give them piece of mind.
I have a love, hate relationship with Basecamp. My team, at work, uses Basecamp to project manage all of our projects from Student Recruitment to Campus Support projects. This year, I decided to use it to manage IDEAs College Signing Day 2018. You can set up your project in buckets with all of the to-do's underneath it, assign tasks & due dates to team members. The downside to this, is not being able to visually see whether you're on track or not. It does ping you when you have a due date coming up, but as the project manger, it would be easier to see some sort of dashboard where you could automatically see whether there are past due items or not.
3. Excel Spreadsheet
Oh how I love Microsoft Excel! It has been my first love and the toughest to get away from. In fact, I often find myself mapping out my task plans in excel before dumping in the task lists into Basecamp. You can build it to meet your needs. Hands down, excel is my favorite. But, if you're working with creatives, you might have to opt out of this option and go with one of the options above. Excel is great for us data savvy people, but it isn't for just everyone.
Have you tried any of these? Maybe you've used a different tool. Leave a comment and tell me about your experiences with other project management tools.